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Posted : Wednesday, September 13, 2023 12:43 AM
*Strategic Assistant*
*Position Description*
*TITLE:* Strategic Assistant
*Hours:* Full Time, Non-Exempt, 32 hours per week, in person at the office
*Location:* Red Lodge, MT
*REPORTS TO:* Executive Director
*SUPERVISES:* Caretaker, Building Handyman, Assigned Volunteers
*Benefits:* Work in an innovative, inspirational and well-respected community foundation focused on building community assets through collaboration.
The position is located at the base of the Beartooth Mountains in historic Red Lodge, MT, at the nonprofit shared services center.
*Wage:* $18.
00-$20.
00 DOE The Red Lodge Area Community Foundation’s (Foundation) mission is to Connect People and Build Community and is accomplished through a strong team effort that focuses on collaboration, empowerment and professional excellence.
The Foundation places equal emphasis on an employee’s skills and an employee’s attitude, recognizing the combination of exceptional skills and a positive, respectful attitude makes the Foundation a special environment for its employees and constituents.
To that end, our employees must have a positive attitude and engage in constructive and appropriate communication.
Employees must treat their employer, its constituents and each other with respect at all times.
Each employee is a vital part of the Foundation’s team and plays an integral role in meeting our goals.
We acknowledge that it is impossible for us to fulfill our mission without creating an equitable and inclusive environment for our staff, partners and the people we serve.
*Strategic Assistant Summary* The Strategic Assistant is responsible for supporting a wide variety of duties at the Red Lodge Area Community Foundation.
The Community Foundation operates in four program areas, 47 projects, and 69 funds.
The Strategic Assistant must be detailed orientated, ability to perform repetitive tasks, accuracy focused, willing to file, scan and focused on completing tasks, review and interpret legal documents, perform HR duties, manage time and meet deadlines.
Must be able to embrace constant evolving priorities.
Previous experience, especially nonprofit experience, is a huge plus! The Strategic Assistant reports to the Executive Director and is responsible for providing comprehensive support to the Executive Director, Board of Directors, and Leadership Team along with managing the Foundation’s office operations.
This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Ability to thrive in an intense, do-it-yourself, start-up environment.
Ability to work well within a cross-functional team environment and diverse communities.
*Position Overview* *Essential Duties and Responsibilities* ² Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
² Act as a liaison and provide support to the Board of Directors.
Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
² Support the ED in assigned areas of Human Resources, including managing recruitment, orientation, training, and legal documents.
² Manage the conference room schedules.
² Complete a broad variety of administrative tasks that facilitate the ED’s ability to effectively lead the organization, this includes assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; and completing expense and mileage reports.
² Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the ED, including those of a highly confidential or critical nature.
Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect ED’s style and organization policy.
² Work closely with the ED to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Act as a "barometer," having a sense for the issues taking place in the environment and keeping the ED updated.
Anticipate ED’s needs in advance of meetings, conferences, etc.
² Coordinate meetings and retreats and assist with staff meetings and events as needed.
² Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the ED and staff, demonstrating leadership to maintain credibility, trust, and support.
Complete projects by assigning work to appropriate staff on behalf of the ED.
² Manage all aspects of the organization’s office services.
Evaluate and assist in developing organizational policies and procedures for improved workflow and anticipate future needs as the Foundation grows.
Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of the organization.
² Replenish office materials such as snacks, meeting room beverages, printer supplies, paper, office supplies, etc.
² Provide event management support as requested.
² Provide hospitality to all guests and help to create a welcoming environment.
² Primary person to answer the phone and respond to visitor inquiries at the office.
² Other projects/duties as assigned for the overall benefit of the organization *Knowledge, Qualifications and Skill Requirements* ² Knowledge of basic accounting practices or a strong willingness to learn.
² Willingness to be flexible and adaptable in a fast-paced environment.
² Proficiency in Microsoft Office 365, including Excel, Word, SharePoint and TEAMS.
² Demonstrate excellent written and verbal communication skills.
² Conducts self in a professional and ethical manner.
² Demonstrates attention to detail and organizational skills.
² Collaborative team player.
² Exhibit a willingness to learn.
² Problem solving, analytical ability and interpersonal, collaborative skills are important to perform.
successfully in this position.
² Proven time management skills and ability to manage multiple simultaneous projects to established deadlines.
² Demonstrate adaptability and flexibility to new ideas and approaches.
² Ability to maintain complete confidentiality and discretion.
² Ability to establish and maintain positive and effective work relationships with coworkers, volunteers, community partners and donors.
Job Type: Full-time Pay: $18.
00 - $20.
00 per hour Expected hours: 32 per week Benefits: * Flexible schedule * Health insurance * Paid time off * Professional development assistance Schedule: * Monday to Friday Ability to Relocate: * Red Lodge, MT 59068: Relocate before starting work (Required) Work Location: In person
The position is located at the base of the Beartooth Mountains in historic Red Lodge, MT, at the nonprofit shared services center.
*Wage:* $18.
00-$20.
00 DOE The Red Lodge Area Community Foundation’s (Foundation) mission is to Connect People and Build Community and is accomplished through a strong team effort that focuses on collaboration, empowerment and professional excellence.
The Foundation places equal emphasis on an employee’s skills and an employee’s attitude, recognizing the combination of exceptional skills and a positive, respectful attitude makes the Foundation a special environment for its employees and constituents.
To that end, our employees must have a positive attitude and engage in constructive and appropriate communication.
Employees must treat their employer, its constituents and each other with respect at all times.
Each employee is a vital part of the Foundation’s team and plays an integral role in meeting our goals.
We acknowledge that it is impossible for us to fulfill our mission without creating an equitable and inclusive environment for our staff, partners and the people we serve.
*Strategic Assistant Summary* The Strategic Assistant is responsible for supporting a wide variety of duties at the Red Lodge Area Community Foundation.
The Community Foundation operates in four program areas, 47 projects, and 69 funds.
The Strategic Assistant must be detailed orientated, ability to perform repetitive tasks, accuracy focused, willing to file, scan and focused on completing tasks, review and interpret legal documents, perform HR duties, manage time and meet deadlines.
Must be able to embrace constant evolving priorities.
Previous experience, especially nonprofit experience, is a huge plus! The Strategic Assistant reports to the Executive Director and is responsible for providing comprehensive support to the Executive Director, Board of Directors, and Leadership Team along with managing the Foundation’s office operations.
This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Ability to thrive in an intense, do-it-yourself, start-up environment.
Ability to work well within a cross-functional team environment and diverse communities.
*Position Overview* *Essential Duties and Responsibilities* ² Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
² Act as a liaison and provide support to the Board of Directors.
Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.
Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
² Support the ED in assigned areas of Human Resources, including managing recruitment, orientation, training, and legal documents.
² Manage the conference room schedules.
² Complete a broad variety of administrative tasks that facilitate the ED’s ability to effectively lead the organization, this includes assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; and completing expense and mileage reports.
² Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the ED, including those of a highly confidential or critical nature.
Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect ED’s style and organization policy.
² Work closely with the ED to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Act as a "barometer," having a sense for the issues taking place in the environment and keeping the ED updated.
Anticipate ED’s needs in advance of meetings, conferences, etc.
² Coordinate meetings and retreats and assist with staff meetings and events as needed.
² Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the ED and staff, demonstrating leadership to maintain credibility, trust, and support.
Complete projects by assigning work to appropriate staff on behalf of the ED.
² Manage all aspects of the organization’s office services.
Evaluate and assist in developing organizational policies and procedures for improved workflow and anticipate future needs as the Foundation grows.
Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of the organization.
² Replenish office materials such as snacks, meeting room beverages, printer supplies, paper, office supplies, etc.
² Provide event management support as requested.
² Provide hospitality to all guests and help to create a welcoming environment.
² Primary person to answer the phone and respond to visitor inquiries at the office.
² Other projects/duties as assigned for the overall benefit of the organization *Knowledge, Qualifications and Skill Requirements* ² Knowledge of basic accounting practices or a strong willingness to learn.
² Willingness to be flexible and adaptable in a fast-paced environment.
² Proficiency in Microsoft Office 365, including Excel, Word, SharePoint and TEAMS.
² Demonstrate excellent written and verbal communication skills.
² Conducts self in a professional and ethical manner.
² Demonstrates attention to detail and organizational skills.
² Collaborative team player.
² Exhibit a willingness to learn.
² Problem solving, analytical ability and interpersonal, collaborative skills are important to perform.
successfully in this position.
² Proven time management skills and ability to manage multiple simultaneous projects to established deadlines.
² Demonstrate adaptability and flexibility to new ideas and approaches.
² Ability to maintain complete confidentiality and discretion.
² Ability to establish and maintain positive and effective work relationships with coworkers, volunteers, community partners and donors.
Job Type: Full-time Pay: $18.
00 - $20.
00 per hour Expected hours: 32 per week Benefits: * Flexible schedule * Health insurance * Paid time off * Professional development assistance Schedule: * Monday to Friday Ability to Relocate: * Red Lodge, MT 59068: Relocate before starting work (Required) Work Location: In person
• Phone : NA
• Location : 122 South Hauser Avenue, Red Lodge, MT
• Post ID: 9151334841
