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Posted : Thursday, November 09, 2023 06:43 AM
Category: *Technology*
Date Posted: *10/9/2023*
Location: *Lincoln Center*
Date of Availability: *October 2023*
Date Closing: *OPEN UNTIL FILLED*
*Business Operations Specialist*
*Lincoln Center*
Salary: $54,933.
00 12 Month; Fully Paid Insurance; PERS Retirement; Vacation/Sick Days *MINIMUM QUALIFICATIONS: * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the education, certification, licensing experience, knowledge, skill and/or ability required.
A combination or accumulation of applicable work-related experience and/or education may be recognized as sufficiently meeting the pre-requisites outlined below.
*Required Experience:* 1 - 2 years’ successful work experience within a related field and/or industry.
*Required Credentials:* A 4-Year Bachelor’s Degree in Business Administration, Project/Process Management, Logistics or a related field.
*REPORTS TO:* Director of Technology *JOB GOAL:* The Business Operations Specialist (BOS) is a position within Business Services that is designated to perform multiple functions for a variety of departments within BSD2’s Administration.
Departments that the BOS role regularly supports in addition to Business Services includes; Human Resources (HR), Payroll, and Technology.
Project Management and Problem Solving are central functions, critical to the BOS’s success across the departments served.
Responsibilities include; assessing projects/software for limitations and problematic issues, identifying economical and efficient solutions/systems, training BSD2 staff, data collection/data analysis and report development, communicating directly with vendors.
The common statement of “Other duties as assigned” is considered an essential function for the BOS role, which is often called upon to support other BSD2 administrative areas (Accounts Receivable, Tuition, Benefits, and Executive & District Secretaries).
*The following description outlines the role and its alignment with BILLINGS SCHOOL DISTRICT 2’s Mission, Vision and Values.
These lists contain the essential job duties, functions and expectations.
However, these are not necessarily all-inclusive.
Employees may be required to perform other duties as assigned:* *COMPETENCIES:* Professional / Inter-Personal Communications: Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Systems Analysis: Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
Interacting With Computers: Using computers and computer systems (including hardware and software) to program, customize software, set up functions, enter data, or process information.
Learning Strategies: Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
Training/Instructing: Teaching others how to do something, or operate software/hardware.
Documenting/Recording Information: Entering, transcribing, recording, storing, or maintaining information in written or electronic form.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.
BSD2 – Business Operations Specialist - Job Description Page 2 of 4 Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making.
*RESPONSIBILITIES AND DUTIES:* The Business Operations Specialist is expected to perform all duties and responsibilities as described, in a professional and appropriate manner that is reflective of the Mission, Vision and Values of Billings School District #2.
In addition, these expectations, other duties and responsibilities may be assigned to the Business Operations Specialist.
Project Management: Manage multiple projects across multiple departments.
Requires meetings and discussions with applicable department staff and administrators to learn about processes, current issues and urgent demands.
Prioritize and create an improved process and make recommendations to administrators.
Research capabilities and updates of current or new software, obtain quotes for purchases as required.
Troubleshooting software/system implementation and revising if necessary.
Communicating with staff, management and administrators regarding software/system implementation and following changes and updates.
Manage vendor support hours purchased for BSD2 software: Powerschool, etc.
Schedule or provide training for staff.
Assist with the implementation of updates or new software programs, and document new processes to support implementation.
Management and Troubleshooting Powerschool Errors: As employees discover problems/errors, receive request for assistance and respond in a timely manner to troubleshoot (often with the employee).
Determine if a support-ticket must be submitted to Powerschool and monitor the resolution.
Serve as Business Office Support Staff: Respond when called upon or tasked with streamlining processes or researching alternative methods for operations.
Communicating with External Contacts: Communicating with people outside the district, representing the district or applicable department while engaging with the public, government, and other external sources.
These communications can be exchanges in person, in writing, or by telephone or e-mail.
Monitor software, processes, and materials and reviewing information from software, processes, and materials to detect or assess problems.
Evaluating Information to Determine Compliance with Standards: Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Analyzing Data or Information: Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
Training and Teaching Others: Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
Interpreting the Meaning of Information for Others: Translating or explaining what information means and how it can be used.
*FURTHER BOS EXPECTATIONS AND FUNCTIONS:* Provide Consultation and Advice to Others: Providing guidance and expert advice to management or other groups on technical, systems, or process-related topics.
BSD2 – Business Operations Specialist - Job Description Page 3 of 4 The Business Operations Specialist does not have responsibility for: a.
Establishing or Planning Budgets.
b.
Planning organizational structure and job content.
c.
Supervision of staff.
*Required Expertise & Skills:* Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Critical Thinking, Sound Professional Judgment and Decision Making: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Excellent Communication Skills (Written & Verbal): Communicating effectively as appropriate for the needs of the audience.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Delivers and models the highest level of external (and internal) customer service with all stakeholder interactions.
6.
Computers and Electronics: Intermediate working knowledge and skill operating technology/computer-based work programs/software commonly used within professional settings.
Time Management: Managing one's own time and the time of others.
Service Orientation: Actively looking for ways to help people.
*PHYSICAL DEMANDS & WORK ENVIRONMENT* This position is an office environment-based role, there are no specific or unusual physical or environmental demands regularly required of the incumbent outside of a professional office environment.
Frequent and continuous physical activities required, include: Sitting, typing, writing, hearing, listening, talking, bending, stooping, reaching, reading, standing, walking, climbing stairs, and lifting up to 25 pounds.
This role is mostly protected from weather conditions or contaminants, but not necessarily from the occasional temperature fluctuation.
Go to *www.
billingsschools.
org*and click on "Departments" and then click on "Employment Opportunities" for either the online application for external applicants or the internal application for internal applicants (currently employed by BPS in a *regular or temporary *position).
CLOSES: Open Until Filled \* Please Note: Positions posted as "Open Until Filled" must be posted for a minimum of 10 calendar days and then can close at any time after that.
Job Type: Full-time Pay: Up to $54,933.
00 per year Benefits: * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Work Location: In person
00 12 Month; Fully Paid Insurance; PERS Retirement; Vacation/Sick Days *MINIMUM QUALIFICATIONS: * To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the education, certification, licensing experience, knowledge, skill and/or ability required.
A combination or accumulation of applicable work-related experience and/or education may be recognized as sufficiently meeting the pre-requisites outlined below.
*Required Experience:* 1 - 2 years’ successful work experience within a related field and/or industry.
*Required Credentials:* A 4-Year Bachelor’s Degree in Business Administration, Project/Process Management, Logistics or a related field.
*REPORTS TO:* Director of Technology *JOB GOAL:* The Business Operations Specialist (BOS) is a position within Business Services that is designated to perform multiple functions for a variety of departments within BSD2’s Administration.
Departments that the BOS role regularly supports in addition to Business Services includes; Human Resources (HR), Payroll, and Technology.
Project Management and Problem Solving are central functions, critical to the BOS’s success across the departments served.
Responsibilities include; assessing projects/software for limitations and problematic issues, identifying economical and efficient solutions/systems, training BSD2 staff, data collection/data analysis and report development, communicating directly with vendors.
The common statement of “Other duties as assigned” is considered an essential function for the BOS role, which is often called upon to support other BSD2 administrative areas (Accounts Receivable, Tuition, Benefits, and Executive & District Secretaries).
*The following description outlines the role and its alignment with BILLINGS SCHOOL DISTRICT 2’s Mission, Vision and Values.
These lists contain the essential job duties, functions and expectations.
However, these are not necessarily all-inclusive.
Employees may be required to perform other duties as assigned:* *COMPETENCIES:* Professional / Inter-Personal Communications: Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Systems Analysis: Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
Interacting With Computers: Using computers and computer systems (including hardware and software) to program, customize software, set up functions, enter data, or process information.
Learning Strategies: Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
Training/Instructing: Teaching others how to do something, or operate software/hardware.
Documenting/Recording Information: Entering, transcribing, recording, storing, or maintaining information in written or electronic form.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Judgment and Decision Making: Considering the relative costs and benefits of potential actions to choose the most appropriate one.
BSD2 – Business Operations Specialist - Job Description Page 2 of 4 Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making.
*RESPONSIBILITIES AND DUTIES:* The Business Operations Specialist is expected to perform all duties and responsibilities as described, in a professional and appropriate manner that is reflective of the Mission, Vision and Values of Billings School District #2.
In addition, these expectations, other duties and responsibilities may be assigned to the Business Operations Specialist.
Project Management: Manage multiple projects across multiple departments.
Requires meetings and discussions with applicable department staff and administrators to learn about processes, current issues and urgent demands.
Prioritize and create an improved process and make recommendations to administrators.
Research capabilities and updates of current or new software, obtain quotes for purchases as required.
Troubleshooting software/system implementation and revising if necessary.
Communicating with staff, management and administrators regarding software/system implementation and following changes and updates.
Manage vendor support hours purchased for BSD2 software: Powerschool, etc.
Schedule or provide training for staff.
Assist with the implementation of updates or new software programs, and document new processes to support implementation.
Management and Troubleshooting Powerschool Errors: As employees discover problems/errors, receive request for assistance and respond in a timely manner to troubleshoot (often with the employee).
Determine if a support-ticket must be submitted to Powerschool and monitor the resolution.
Serve as Business Office Support Staff: Respond when called upon or tasked with streamlining processes or researching alternative methods for operations.
Communicating with External Contacts: Communicating with people outside the district, representing the district or applicable department while engaging with the public, government, and other external sources.
These communications can be exchanges in person, in writing, or by telephone or e-mail.
Monitor software, processes, and materials and reviewing information from software, processes, and materials to detect or assess problems.
Evaluating Information to Determine Compliance with Standards: Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
Analyzing Data or Information: Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
Training and Teaching Others: Identifying the educational needs of others, developing formal educational or training programs or classes, and teaching or instructing others.
Interpreting the Meaning of Information for Others: Translating or explaining what information means and how it can be used.
*FURTHER BOS EXPECTATIONS AND FUNCTIONS:* Provide Consultation and Advice to Others: Providing guidance and expert advice to management or other groups on technical, systems, or process-related topics.
BSD2 – Business Operations Specialist - Job Description Page 3 of 4 The Business Operations Specialist does not have responsibility for: a.
Establishing or Planning Budgets.
b.
Planning organizational structure and job content.
c.
Supervision of staff.
*Required Expertise & Skills:* Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Critical Thinking, Sound Professional Judgment and Decision Making: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Excellent Communication Skills (Written & Verbal): Communicating effectively as appropriate for the needs of the audience.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Delivers and models the highest level of external (and internal) customer service with all stakeholder interactions.
6.
Computers and Electronics: Intermediate working knowledge and skill operating technology/computer-based work programs/software commonly used within professional settings.
Time Management: Managing one's own time and the time of others.
Service Orientation: Actively looking for ways to help people.
*PHYSICAL DEMANDS & WORK ENVIRONMENT* This position is an office environment-based role, there are no specific or unusual physical or environmental demands regularly required of the incumbent outside of a professional office environment.
Frequent and continuous physical activities required, include: Sitting, typing, writing, hearing, listening, talking, bending, stooping, reaching, reading, standing, walking, climbing stairs, and lifting up to 25 pounds.
This role is mostly protected from weather conditions or contaminants, but not necessarily from the occasional temperature fluctuation.
Go to *www.
billingsschools.
org*and click on "Departments" and then click on "Employment Opportunities" for either the online application for external applicants or the internal application for internal applicants (currently employed by BPS in a *regular or temporary *position).
CLOSES: Open Until Filled \* Please Note: Positions posted as "Open Until Filled" must be posted for a minimum of 10 calendar days and then can close at any time after that.
Job Type: Full-time Pay: Up to $54,933.
00 per year Benefits: * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Monday to Friday Work Location: In person
• Phone : NA
• Location : Billings, MT
• Post ID: 9003916522
