Administrative Specialist

Duties Prepare clear and concise reports, memoranda, and emails that describe the data collection techniques and other processes and procedures used, conditions of management of the data and program requirements, and recommended improvements.
Serve as a group lead on developing, implementing, and updating databases according to the program goals.
Summarize and communicate information from meetings and conference calls to brief team members and senior leadership.
Collect, organize, verify, analyze, and report information that summarizes infrastructure and program data.
Research problems and resolve problems in data management prior to reporting the information.
Respond to numerous deadlines, details, inquires, request, and issues for an organization.
Requirements Conditions of Employment You must be a U.
S.
Citizen or U.
S.
National.
You must be suitable for federal employment, determined by a background investigation.
You must submit a resume and supporting documentation (see Required Documents).
You must submit eligibility documents for veterans consideration (see Required Documents).
You must meet any minimum education and/or experience requirements (see Qualifications).
You must maintain a valid State Driver's License at all times as the position requires operation of government vehicles on government and public roads.
Failure to maintain a valid State Driver's License at all times will result in removal from the position.
Qualifications In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the education and/or specialized experience requirement - this information must be clearly supported in the resume.
To qualify at the GS-09, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-07 level in federal service having demonstrated experience preparing concise reports, updating databases, resolving technical problems in data management, and responding to numerous inquiries.
You could otherwise qualify on the basis of Education having a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.
B.
or J.
D.
, if related.
You may combine specialized experience and education to meet the minimum qualifications.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional; philanthropic; religious; spiritual; community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
You will receive credit for all qualifying experience, including volunteer experience.
You must meet all Eligibility and Qualification requirements, including any selective placement factors if applicable, by 05/09/2024.
Education This vacancy announcement allows substituting education for experience at the GS-09 grade level.
You must submit a copy of college transcript(s) (unofficial copy is acceptable) to support claimed education if substituting education for experience.
Transcripts must include the name of the college or university and date the degree was conferred.
A typed list of courses, grades, semester/quarter hours, GPA, etc.
will not be accepted.
Non-submission may result in being rated not-qualified for the position.
You will be required to provide official college transcripts to verify educational qualifications, if selected.
An official transcript must be sent directly from the University's Registrar's office and must be provided from the institution awarding the degree.
Academic transcripts certified by notary publics are NOT official.
Official transcripts must be submitted prior to reporting to work as a condition of employment.
Failure to submit official transcripts may be grounds for dismissal or rescission of the job offer.
Accreditation: Only education from an accredited college or university recognized by the Department of Education is acceptable to meet education requirements or to substitute for experience, if applicable.
For additional info, refer to the Office of Personnel Management and U.
S.
Department of Education.
Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.
S.
education programs.
For additional info, refer to the U.
S.
Network for Education Information.
Additional information Overtime work may be required.
You may be required to serve an initial probationary period.
Current, permanent Federal employees who are selected from this announcement may be required to serve a probationary period.
Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval.
If otherwise eligible and qualified, you may be offered a recruitment or relocation incentive.
The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed.
For information, visit: Recruitment Incentive or Relocation Incentive.
If otherwise eligible and qualified, you may request consideration for a Superior Qualifications Appointment.
For information, visit: OPM Fact Sheet.
Related non-Federal experience or related experience as retired members of the uniformed services may be credited towards computing entitlement to leave accrual, at managerial discretion, providing that experience meets certain criteria.
This provision allows new employees to earn annual leave at a higher rate than would otherwise be allowed.
(5 Code of Federal Regulations, 630).
For information, visit: Creditable Service for Annual Leave DOI uses E-Verify to confirm the employment eligibility of all newly hired employees.
To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.
e-verify.
gov/ This position is designated as a LOW RISK position.
It requires a fully completed and favorably adjudicated SF85 Background Investigation (T1 or equivalent) that is current (within the last 5 years).
This is a condition of employment.
Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law.
Go to: https://www.
sss.
gov This is a non-bargaining unit position.
Additional vacancies may be filled using this job announcement.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
Category rating and selection procedures will be used to evaluate applications from this announcement.
If an applicant meets the basic qualification requirements, his/her on-line responses to the vacancy assessment questionnaire will be used to determine the quality and extent of his/her experience, education, training, etc.
, for placement in one of the following categories: 1) Best Qualified, 2) Qualified.
Qualified candidates will be assigned a numerical score on a scale of 70-100.
The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category.
Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).
The assessment questionnaire will take approximately 30 minutes to complete.
Your qualifications will be evaluated based on your application materials (e.
g.
, resume, supporting documents), the responses you provide to the application questionnaire, and the result of the additional assessments required for this position.
You will be assessed on the following Competencies (knowledge, skills, abilities, and other characteristics): Administration and Management Information Management Technical Competence In order to be considered for this position, you must complete all required steps in the process.
In addition to the application and application questionnaire, this position requires successful completion of additional assessment(s), including a Subject Matter Expert (SME) Panel Resume Review.
These assessments measure the critical competencies listed above that are required to successfully perform the job.
Resumes for minimally qualified applicants will be reviewed by a panel of Subject Matter Experts and scored based on the competencies or job elements listed above.
Best qualified applicants will be forwarded to the Selecting Official for consideration.
The application questionnaire can be previewed here: https://apply.
usastaffing.
gov/ViewQuestionnaire/12388831 Your answers will be verified against information provided in your resume.
Your resume must clearly support the responses to all the questions by addressing experience, education, and/or training relevant to this position.
You must make a fair and accurate assessment of your qualifications.
If a determination is made that you have rated yourself higher than what is apparent in the description of your experience, competencies, skills, and/or education/training (or that your resume/application is incomplete), you could be rated ineligible or your score could be lowered.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Please submit the supporting documents outlined below applicable to your claimed eligibility status and the position and grade to which you are applying.
Failing to submit required documents will result in non-consideration due to an incomplete application package.
RESUME: You must submit a resume that demonstrates how skills and experiences through job duties meet the qualifications and requirements listed in the job announcement to be considered for the job.
Each job experience must include dates of employment including start and end dates (month and year), work schedule (full-time or part-time), and hours worked per week.
For more information, click here.
TRANSCRIPTS: Required for candidates using education as a basis for qualifications.
VETERANS: If you are entitled to veterans' preference, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service.
If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
For more information, click here.
CAREER TRANSITION PROGRAMS: Permanent Federal employees who are surplus, displaced, or involuntarily separated.
You must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application.
To be considered under CTAP/ICTAP, you must be well-qualified (i.
e.
, meet the minimum qualification requirements, including selective factors, education and experience requirements) and score at least 85.
0 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry.
For more information, click here.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply Applications (resume, assessment questionnaire, and supporting documentation) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington, DC time) on 05/09/2024.
To apply, click the blue APPLY ONLINE button at the top of the page.
Do not submit photographs with the application package.
Documents with photographs may not be seen by hiring officials - applicant must remove any images from badges, licenses, etc.
Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies with the same occupational series, grade, full performance level and in the same geographic location(s).
Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.
You may choose to opt in of having your information shared with other agencies when applying for this position.
If an agency requests a copy of a certificate you are on, you will be notified.
Agency contact information BOR MB-ART Human Resources Office Phone 406-247-7696 Fax 406-247-7875 Email gphireme@usbr.
gov Address Regional Office Bureau of Reclamation 2021 4th Avenue North P.
O.
Box 36900 Billings, MT 59101 US Next steps Upon successful submission of the application packet, applicants will receive a confirmation email from USAJOBS.
If this email confirmation is not received by the applicant, the application has not yet been accepted by the system.
After all application packages have been received, resumes and supporting document(s) will be reviewed to ensure applicants meet the basic qualification requirements.
Each applicant who meets the basic qualifications will be further evaluated on the information provided in the resume, application questionnaire, and other assessment criteria identified in the "How You Will Be Evaluated" section above.
Best-qualified applicants will be referred to the selecting official.
After making a tentative job offer, a suitability and/or security background investigation will be conducted.
A final job offer is typically made within 40 days after the deadline for applications.
Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Please submit the supporting documents outlined below applicable to your claimed eligibility status and the position and grade to which you are applying.
Failing to submit required documents will result in non-consideration due to an incomplete application package.
RESUME: You must submit a resume that demonstrates how skills and experiences through job duties meet the qualifications and requirements listed in the job announcement to be considered for the job.
Each job experience must include dates of employment including start and end dates (month and year), work schedule (full-time or part-time), and hours worked per week.
For more information, click here.
TRANSCRIPTS: Required for candidates using education as a basis for qualifications.
VETERANS: If you are entitled to veterans' preference, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service.
If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15.
For more information, click here.
CAREER TRANSITION PROGRAMS: Permanent Federal employees who are surplus, displaced, or involuntarily separated.
You must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application.
To be considered under CTAP/ICTAP, you must be well-qualified (i.
e.
, meet the minimum qualification requirements, including selective factors, education and experience requirements) and score at least 85.
0 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry.
For more information, click here.
If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to Career transition (CTAP, ICTAP, RPL) Federal employees who meet the definition of a "surplus" or "displaced" employee.
The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Clarification from the agency U.
S.
Citizens and U.
S.
Nationals