BAAS03-2023-02088-Office Assistant I-Thermopolis

Description and Functions Open Until Filled GENERAL DESCRIPTION: Provide the highest standard of customer service while performing various administrative and clerical duties, which assist in the agency's operations and processes.
Human Resource Contact: 307-777-6097 ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Prepares proofreads and edits routine correspondence, reports, tables, and records.
Processes and reviews routine paperwork and/or enters data into a department log or database.
Maintains department records system, including filing, scanning, retrieving, archiving documents, researching files, etc.
Prepares and collects timesheets for department or office.
Makes arithmetic calculations; prepares and codes billings; verifies receipts.
Greets and directs a high volume of visitors, deliveries, and the general public.
Makes calls and answers telephones and may route calls to appropriate staff.
With appropriate information, responds to requests for information, makes referrals, and resolves customer complaints.
This may involve research or agency specialized knowledge.
Processes and distributes all incoming mail; prepare mailings.
Orders, receives, stores, and distributes supplies; maintains inventory.
Maintains calendars, makes appointments and travel arrangements arrange meeting rooms.
Provides customer service, as they are often the first point of contact for an agency.
Assist staff with travel arrangements.
Maintains files and reference manuals/materials.
Performs some functions such as monitoring budgets, expenses, purchase orders, contracts, or preparing vouchers.
Because of the specialized nature of the job, may be required to train/guide others in an agency-specific process.
Monitors pertinent office equipment such as computers, phone systems, etc.
, coordinating maintenance, etc.
Reviews and verifies data.
Responsible for assisting in the review, research, and development of material and documents.
Explains or interprets procedures.
Qualifications PREFERENCES: Preference may be given to applicants who are detail-oriented, multi-task capable, organized, and able to prioritize.
Preference may be given to applicants who are good communicators, both verbally and written.
Preference may be given to applicants who have customer service experience.
KNOWLEDGE: Knowledge of office procedures, filing, alphabetizing, English language, and arithmetic.
Knowledge of modern office practices, procedures, and equipment.
Knowledge of word processing, spreadsheet, and email programs.
Knowledge of assembling, sorting, and distributing documents.
Knowledge of reviewing and editing documents for accuracy and completeness.
Knowledge of methods used to tactfully deal with the public.
Knowledge of telephone etiquette and coordinating telephone and visitor traffic.
Knowledge of preparation of records, reports, and correspondence.
Knowledge of agency policies and procedures.
MINIMUM QUALIFICATIONS: Education: High School Diploma Experience: 0-2 years of progressive work experience (typically in Business Office Communications) OR Education & Experience Substitution: 1-3 years of progressive work experience (typically in Business Office Communications) Certificates, Licenses, Registrations: None Necessary Special Requirements PHYSICAL WORKING CONDITIONS: Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work.
NOTES: FLSA: Non-exempt All positions within the Department of Family Services will require a background information check, including the taking of fingerprints, which will be completed through the Wyoming Department of Criminal Investigation, the Department of Family Services, and the Federal Bureau of Investigation for every successful applicant.
Supplemental Information 049-Department of Family Services - Field Operations Click here to view the State of Wyoming Classification and Pay Structure.
URL: https://agency.
governmentjobs.
com/wyoming/default.
cfm The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path.
Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families.
Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end.
the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
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