*FAST PACED OFFICE ASSISTANT*
We’re looking for an organized, detailed, fast paced Office Assistant for our Real Estate Brokerage.
We are looking for someone who is energetic, friendly and a team player.
Someone who enjoys completing tasks and knows how to prioritize well, while working on multiple projects at the same time.
If you've been described as a thoughtful and caring person and enjoy working behind the scenes to support your leader and team, you'd be a great fit.
This is a full time position located in our Billings office.
Hours are Monday-Friday 830am-5pm.
*Office Assistant Primary Responsibilities:*
* Files - upload completed documents electronically
* Listing Coordination - assist with creating market analysis, input listings, communicate with clients via email, attend photo appointments, deliver and pick up signage
* Marketing - prepare and deliver monthly “pop-by” gifts, prepare monthly mailers, flyers, website maintenance, assist with client appreciation events
* Social Media - post listings to Facebook groups and stories; prep content for our social media specialist
* CRM Database - input new clients, track referrals, complete post close tasks
* Office administrative - manage the front desk, greeting clients and staff, procure office supplies, remove garbage, maintain office tidiness and organization
* New agent onboarding - onboarding paperwork, order email signatures, business cards, etc.
* Assist with client events once a quarter (may be outside of regular scheduled hours)
*Office Assistant Requirements*
* Working with projects that have required switching from task to task quickly
* Office assistant, administrative or office experience
* Strong tech savvy - experience in social media, email, Asana, Google Docs, Sheets and Calendar preferred
* Smartphone, driver’s license, auto insurance and vehicle for work errands
*Company Information*
Lanissa Fortner has been in the real estate industry since 2004 and started 4 Seasons Real Estate in 2017.
We are a local independent company and are continuing to grow and add experienced agents to our team.
We have streamlined the process of buying or selling a home to make it easier for our clients.
We have built a team of industry experts from local home inspectors, contractors, interior designers, service providers, property managers, lending professionals, title and escrow companies, painters, landscapers, plumbers, electricians, home warranty companies and more to provide the best service possible!
We are dedicated to providing the most up-to-date market data in the area.
Our team is made up of caring, knowledgeable professionals that work tirelessly to help you with the home buying and selling process.
Schedule:
* Day shift
* Monday to Friday (8:30 am - 5pm)
* No health insurance benefits
Ability to commute/relocate:
* Billings, MT 59102: Reliably commute or planning to relocate before starting work (Required)
Experience:
* Administrative: 1 year (Preferred)
* Real Estate License (Required)
Work Location: One location
Job Type: Full-time
Pay: $18.
00 - $22.
00 per hour
Expected hours: 40 per week
Benefits:
* Paid time off
Schedule:
* 8 hour shift
* Monday to Friday
Ability to commute/relocate:
* Billings, MT 59102: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
* Why do you want this position?
Experience:
* Customer service: 1 year (Preferred)
License/Certification:
* Real Estate License (Required)
Work Location: In person
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